2012 GENERAL MEMBERSHIP MEETING

January 28, 2012

FRIENDS OF Lady Bird Johnson Municipal Golf Club, INC

General Membership Meeting

Tuesday, January 17, 2012, 7:00 p.m. – Cardinal Room, Lady Bird Club House

President Leonard Bentch called the meeting to order at approximately 7 pm with 45 FOLB members in attendance.

Minutes:   The minutes from the 2011 General Membership Meeting were approved as electronically delivered.

Treasury:  The treasury balance was announced as $2,731.42 (of which $1,688.40 is a Foundation line item designated for Junior Golf).

FOLB Update:  Jerry Fischer, FOLB VP, began his presentation by informing members of FOLB’s status as a 501C3/501C4 organization (for tax purposes).  He continued by reminding members that FOLB is not simply a golf organization; rather, it is a community organization which supports the vision of improving our golf course in order to provide affordable recreation, to develop an excellent junior golf program and to support tourism.  We remain the liaison between the course and the city.  Under City Council resolution, FOLB serves as Ombudsman for golf issues in our community and provides a detailed report to City Council on golf in our community.  Suggestions are received from the general public in both an FOLB Suggestion Box in the Lady Bird Clubhouse and also through email at golf4you@gmail.com.

Future Plans:  Leonard Bentch reported that in 2010 and in 2011 FOLB conducted reviews of golf course operations as required by City Council resolution, and followed each with a comprehensive annual report to the Council.  Both reports were accepted in toto as presented.  The reports were unanimously agreed upon by the FOLB Board which held multiple open ended discussions in reaching the conclusions.  The reports were descriptions of current practices and included many recommendations.  Council chose not to follow many of these recommendations.  The recommendations spoke mostly to the importance of proper procedures to allow inclusion and transparency, specifically calling for a long term strategic plan.    These reports were given to the city secretary for distribution only to City Council and the City Manager.

 General Membership Survey:  An online survey using SurveyMonkey was conducted in December.  121 surveys distributed and 37 were completed which is considered to be an excellent response.    Results were as follows:

78.5% of the respondents indicated that FOLB meets its objectives very well or extremely well

82.9% felt that FOLB communicates very well or extremely well

50% were very pleased or extremely pleased with the bag tag program (38.9% were only moderately pleased)

Priorities:

Junior Golf- This priority received the highest number of votes.

FOLB has raised $1,164 for equipment, instruction and course access

Support from Emil Hale, Janie Schneider Guynes, Alan Wooley and Edwin Dickens

FOLB has initiated discussions with FISD to offer golf experience to elementary and middle school students; FOLB has offered to provide the cost of bus fuel

Enhance Natural Areas:

FOLB has recommended Audubon Certification for Lady Bird.

Additionally, FOLB has provided recommendations for remediation of Live Oak Creek.   Work was performed on enhancing the flood plain area by deepening and widening Stink Creek.  The work was supported by TPWD and NRCS.

FOLB has continued to maintain relationships with NPSOT and FFON.  Bill Lindemann has graciously agreed to serve on the FOLB Board for 2012 to assist this membership priority.

Work with Local Businesses:  We are active members of the Chamber of Commerce.

The Director of the CVB participates as an ex-officio FOLB Board Member and allows        on-going dialogue with the CVB.  FOLB brought three of the local wineries into a partnership to help sponsor what we hope to be an annual Greens and Grapes event  The intent is to showcase the wineries and Lady Bird wishing to bring  visitors to town for a two night stay.

Educational Programs for FOLB members and Lady Bird staff are being planned.  A list of

possible programs for 2012 includes USGA rules of golf, USGA handicapping, Audubon Certification Requirements, how to mentor, how to teach kids to play golf, golf course turf issues, etc.

General Plans for 2012:

Broaden representation on the board of directors

Increase membership

Annual Bag Tag Program to increase visibility of Lady Bird and FOLB

Audubon Certification- begin the 5 year process to achieve certification.  Currently only 23 Texas courses have this distinction including fewer than 10 municipal courses like Lady Bird.


 

Director of Golf, Alan Wooley, PGA

Alan began by thanking FOLB for its motivation and involvement over the past 3 years.

He continued by thanking the Master Plan Committee which developed “the plan”, all those individuals who participated in town hall meetings, focus groups, finance committee and City Council meetings throughout the past year.

The Master Plan in review:

Phase I – replace all greens, re-turf all greens and fairways, re-route the golf course to comply with safety issues required by the City-County Airport Board agreement.

Phase II – Build a new maintenance facility, add additional parking, provide storage with change to electric carts, build learning center at the practice facility.

Phase III – Add decking and catering updates to the Cardinal Room

Phase IV – Provide up to date irrigation for the remaining golf course not improved with current reconstruction.

Phase V – Re-route entrance to the golf course which will require a new all-weather bridge across Live Oak Creek.

Reconstruction Update: 

Alan provided a hole-by-hole description of the reconstruction plans for Lady Bird

Beginning either February 2nd or 9th, Alan will provide Thursday evening tours of the course.

The practice facility will be open daily except Mondays, with balls available onsite

The practice green will remain undisturbed until late in the project.

Tee Times: for assistance with tee times at other golf courses, call the pro shop Monday-Thursday 12 -3pm

Questions for the DOG:

John Penaloza asked how many crew were currently at work on the project.

  1.  6-8 currently, but that number will fluctuate from time to time.

Danny Byrd asked the average square footage of the new greens.

  1.  They will be going to approximately 5,000 square feet.

Hershal Byrd asked whether additional trees are to be planted.

  1. Alan indicated that he wants to get on a more consistent replacement tree program.

Danny Byrd asked what kind of grass will be planted

  1.  Alan replied that current plans are for Champions on the greens and Tiff 419 Bermuda on the fairways.  .

 

Junior Golf

Congratulations to the FHS Boys’ Golf team that finished third in the state golf tournament!

Congratulations to Kristin Payne from the FHS Girls’ team that participated as a medalist!

We conducted a successful Junior Golf Camp with 38 participants.  Staff:  Emil Hale from Boot Ranch, Janie Schneider Guynes from FHS and Edwin Dickens from the Wellness Center and Alan Wooley from Lady Bird plus volunteers.

Rules and Swing Clinics for HS and Middle School golfers

8 free clinics at Lady Bird and Boot Ranch

FOLB, FISD, Lady Bird and Boot Ranch are in discussion with FISD to provide student transportation to junior golf camp golf courses.

Fundraising

FOLB sponsored STPGA Marathon Golf Classic.  Alan Wooley played 101 holes and helped FOLB raised over $1000.  FOLB also helped sponsor the premier and screening of the film “Seven Days in Utopia” which helped raise even more funds for Junior Golf.

The funds were demarcated to FOLB Foundation to provide equipment and scholarships for junior golfers in our area.

Marketing

FOLB will continue with its Bag Tag program which was very successful last year.  57 personalized Bag Tags were created in 2011.  Work with the CVB and the wineries (Becker, Pedernales Cellars, and Grape Creek) will continue with plans for Greens and Grapes Golf Event in the spring of 2013.

Environment and Natural Areas

FOLB has developed two goals for Lady Bird following reconstruction:

  1.  To become an organically certified course
  2.  To achieve Audubon certification over a five year period

Environmental planning

Wildlife and habitat management

Chemical use reduction and safety

Water quality management

Outreach and education

Water conservation

 

Bylaws change:

The FOLB Board approved a bylaws amendment to increase the number of Board members.  The current bylaws allow for 7-10 elected members.  The bylaws amendment will allow up to 15 elected board members, thereby increasing representation and broadening the membership.  Mike Elvir moved to accept the change and Bill Armentrout seconded the motion. MOTION PASSED.

Election of Board Members:  nominees  in alphabetical order

Leonard Bentch, Hershal Byrd, Judy Chase, Jerry Fischer, Jerald Gold, Jeff Jeffers, Bill Lindemann, Jimmy Lukacs, Ron Moerbe, Buzz Roye, and Mark Seitz.

Bill Armentrout moved to accept the slate.  Della Potucek seconded the motion. MOTION PASSED.

Current Board Members serving unexpired terms:  Jim Drewitz, Joe Kammlah, Anna Marie Kluber and Bruce Reeh.

Unelected Board Members:  Ann Armentrout (LGA), Al Bickle (SSMGA) and Bryan Davis (MGA).

Closing Remarks: 

All FOLB members are asked to encourage new members, golfers and non-golfers.

Ron Moerbe moved to adjourn the meeting.  Bruce Reeh seconded the motion and the MOTION PASSED.

Meeting adjourned at 7:55 pm.

Respectfully submitted,

Judy Chase, Secretary


General Membership Meeting Minutes: January 25, 2011

January 2, 2012

FRIENDS OF LADY BIRD JOHNSON MUNICIPAL GOLF COURSE, INC.

General Membership Meeting

Lady Bird Golf Club – Cardinal Room

 Tuesday, January 25, 2011 – 7:00 p.m.

President Leonard Bentch called the meeting to order at approximately 7 p.m. with 48 people in attendance.

The minutes from the March 9, 2010, General Membership meeting were read and approved.

Dennis Phillips reported a treasury balance of $1,827.47.

Leonard introduced City Manager Gary Neffendorf who reviewed the exciting events which have occurred in recent months.

In October, 2010, City Council decided to hire a Director of Golf (D.O.G.) and selected a Vision Committee .   PGA professional Bill Keyes assisted the city in its search by overseeing the interview process.  50 qualified individuals applied for the position; eight were interviewed; two were invited back for more in-depth conversation and Alan Wooley was offered  and accepted the position.   Gary introduced   Alan to the membership and turned over the floor to him.

After thanking Gary, members of the City Council (Bjorn Kirchdorfer and Graham Pearson were present) and the selection committee (3 of whom were in attendance- Ann Armentrout, Jerry Fischer and Dennis Kusenburger) for the opportunity to serve at Lady Bird,  Alan gave us a brief biographical sketch :  he grew up in OK, has been married for 26 years, has 2 teenaged children and is delighted to be in Fredericksburg!

Alan’s initial assessment of the Lady Bird course:

l.   Beautiful clubhouse

2.  Great support from the city

3.  1.5 million visitors to Fredericksburg annually

4.  Geographic position of our course- no competition right next door

5.  The course looks old and needs a face lift

Gary  took  over following the “looks old” assessment.    The city has hired Jeff  Blume to look again at holes # 7 and #8.  City Council has amended his contract to include an assessment of all 18 holes with any approved construction to take place in 2012.  Q. and A followed:

Q:   Will Jeff Blume take the oak wilt issue into consideration  as he creates his master plan?

A: YES

Q:   Will he seek consensus by gathering input from everyone?

A:   Meetings will be held at which J. B. will offer several ideas and seek golfer input.

Q:   Will we re-do all 18 greens?

A:  “not set in concrete”

Q:   Alan, what physical feature did other courses have that Lady Bird does not?

A:  Ours is a beautiful tract which simply needs a facelift.

Q:   Alan, what do you see as the #1 way in which to make Lady Bird more profitable?

A:  Increase the # of rounds played.  Most people will not drive more than 30 miles to play a

round of golf, so we need to step up our marketing efforts in those cities from which our

visitors are coming (1.5 million last year).

Q:  Alan, what product changes do you see for the pro shop?

A:  For one thing, more golf clubs will be available.  I am trained to “fit” clubs…

  • Mrs. Pearson suggested stocking more golf towels as they make good gifts.

Alan touched upon his plan to expand the Lady Bird website to include the ability to take on-line tee times!

Q:  What, Alan, is your impression of the Lady Bird Grill?

A:  “… a nice room needs acoustic dampening and a 2nd TV!”

Q:  Alan, have you plans for Junior Golf?

A:  I enjoy working with children did join Emil Hale for the Tuesday youth golf

clinic.  There weren’t many youngsters there, however, due to the cold weather.

Q:  What about equipment donations?

A:  Bring them in!  If we cannot use them, 1st Tee of San Antonio certainly can!

Q:  Is there a timeline for completing construction?

A:  Gary explained that if the plan is to “fix” holes # 7 and #8 and re-do all greens, he will take it

to the City Council, roll it into a bond package and do it all in 2012.

Old Business:

Leonard presented the changes to the bylaws (as had been e-mailed previously).  Motions were made,

seconded and voted upon to pass all changes as e-mailed.

New board members were elected:  Anna Marie Kluber, Jim Drewitz and Joe Kammlah.

New presidents of the golfing groups will also be joining the board:  Betsy Nogueira (LGA), Bryan Davis (MGA) and Al Bickle (SSMGA).  Welcome one and all!

New Business:

Jerry Fischer retraced the steps we’ve taken as an organization.  Beginning in ’08, we knew that our golf course was an extraordinary piece of real estate.  Our role to date has been primarily an advisory role to the city.   Now, we see it changing to one of support.   As D.O.G., Alan will tell us how FOLB can help…  Our ability to communicate our enthusiasm for Lady Bird can kindle great community support.

Last year Lady Bird hosted 32,000 rounds of golf, about 40% of the available tee times.  Ideally, we hope to increase play to use 60% of those tee times.

Additional Questions arose:

Q:  Do we need new equipment?

A:  Alan responded that it’s too bad that we lack an on-sight mechanic to keep our current

equipment up and running!

Q: Will we adopt the Ghin System of handicapping this year?

A: Alan responded that Ghin is the goal for next year as it’s too late this year.  He looks forward

to sending Lady Bird golfers to state competitions where Ghin handicaps are required.

 Other Business:

Councilman Bjorn  Kirchdorfer congratulated FOLB for the job it has done, recognizing that it has not always been easy.   He indicated that he’s encouraged by where we’re going!

A motion was made, seconded and passed to adjourn.   We adjourned at 8:25 p.m.

Respectfully submitted,

Judy Chase, Secretary


General Membership Meeting Minutes: March 9, 2010

January 2, 2012

FRIENDS OF LADY BIRD JOHNSON MUNICIPAL GOLF COURSE, INC.

General Membership Meeting

Lady Bird Golf Club-Cardinal Room

March 9th, 2010 – 5:30 pm

Attendance:  32

At 5:35 president Leonard Bentch called the meeting to order & summarized FOLB activities for 2009:

  1. Hosted Live Oak Creek Seminar which brought together numerous environmental experts, some of whom we’ll turn to again as we develop Lady Bird Golf Course (Master Naturalists)
  2. UTSA connection – Dr. Bojanic and his students have conducted golf course surveys and will assist in writing a marketing plan for FOLB
  3. First Tee of San Antonio- has made 2 visits to Lady Bird.  Both First Tee and FOLB are exploring the possibility of a “fit” here inFredericksburg
  4. City/County Avigation Easement issue- FOLB was involved as a go-between county commissioners and the city council during negotiations.
  5. USGA- Beginning in October, 2008, we underwrote the USGA consultation.  We participated in the September, 2009 follow-up visit, and, again when the county sought a consult in December, 2009.

Goals for 2010:

Junior Golf – Ron Moerbe, Chairman of the committee, introduced to the group

Emil Hale, Pro at Boot Ranch, who, along with Shelly Ross, directs our current youth golf program.  Emil gave overview of the program:

1.   Hal Sutton, Developer of Boot Ranch, wanted to grow Junior Golf in the

community.  First Junior Golf Clinic included 6 kids and Hal Sutton!

The program has grown to 75 kids, with about 35 regular participants.

  1. Mission has been a co-operative effort between the city and Boot

Ranch; Emil, Shelly and Janie Schneider will gladly teach any kids who show up free of charge.

  1. Originally, the plan was to meet every Tuesday for 90 minutes; while not enough time to “make them golfers”, it is sufficient time to kindle their interest in learning the game.
  2. Broken into skill levels (not necessarily age groups), staff impresses upon the youngsters that they CAN play a round of golf in 4 hours!
  3. Juniors are exposed to golf course maintenance and etiquette, honesty, rules and score-keeping.
  4. Before going out on the long course, juniors first play the 3-par executive course at Boot Ranch.
  5. Emil and Shelly weren’t seeing enough progress among the juniors meeting once weekly, so changed it to one clinic monthly in hopes that the youngsters would get out and practice between clinics!
  6. Boot Ranch will get a new owner sometime soon…  Hope to retain Emil Hale and the existing program.

First Tee – Ron Moerbe introduced Tai Moran and Mary Carriker who gave an overview:

1.   Provides learning facilities and educational programs that promote character development

2.   Core Values promoted: honesty, integrity, sportsmanship, respect, confidence,  responsibility, perseverance, courtesy and judgment

3.   Life skills taught indoors and experienced through golf on the course then translate into real life situations

4.  Train coaches to develop lesson plans and to implement them

5.  Six levels of training, beginning with 5 y.o. youngsters, culminating with 16 & 17 y.o.

Jerry Fischer asked Emil how being a “First Tee Coach” would be viewed on a resume.

Emil responded, “I would view that individual as a ‘giver’.”

6.  National School Program ~ PGA matches funds to purchase equipment used in elementary and junior high PE programs

Leonard interjected that FISD is NOT interested in the NSP at this time

Discussion ensued about what the role of FOLB should be in regard to Jr. Golf at Lady Bird:

Discussion:

Bob Henke  suggested that we stay with Emil and Shelly’s program because he doesn’t  feel that we can support First Tee

adequately either with people or money.

Mike Elvir wondered what resources would be required and Leonard listed fundraising, a 3-hole practice facility, a meeting room for tutoring and volunteers.

Mike then pointed out the advantage to First Tee is the fact that it’s “a package”

Butch Zenner raised doubt and Jerry Fischer seconded saying,”…not sure if it’s right for us here.”

Jimmy Lukacs pointed out that 47% of FISD kids are “at risk” and 51% are on free lunch

Leonard reiterated that FOLB is only INVESTIGATING at this point

One insightful guest pointed out that perhaps we could enhance Emil/Shelly’s program.  (next clinic will be March 30th at 4:30 at Lady Bird)

Greens Committee: Jimmy Lukacs

  1. Greatest accomplishment this year is increased trust between FOLB and city
  2. At the end of Sept, before overseeding, Brian had the greens in best-ever condition
  3. Addressing weed issues
  4. Over-seeded the practice greens
  5. Tree Issue:  An impasse developed between the city and the county when the county stated its belief that the city was trying to “make hay” out of the situation.  NOT TRUE…

1. FOLB became involved as an intermediary between the commissioners and the city Council.

2.  The figure of $550,000 was finally decided upon; trees will be cut beginning March 22

3.  Three holes will require re-routing (hole  #s 5, 6 and 7)

4.  City committee (Shelly,Brian Roeder,Jeff Jeffers,Jimmy Lukacs )will decide how to do so

5.  City wants FOLB to create a sub-committee made up of the various groups of golfers

to make recommendations to the city’s committee (above).

Discussion:  Mike Elvir asked who’d make the final decision and the answer is … the city’s committee

Bob Henke asked about a timetable and Jimmy Alexander responded, “Give them time to study it and to do it right”

7. City ManagerGaryNeffendorf would like to buy 2 acres from our neighbor whose land  adjoins hole #5.  Until that can       happen, create a low-cost “push-up”  temporary green.

Discussion:  Adam Stafford asked for an approximate cost for the re-routing project and Jimmy

Lukacs answered that he thinks it can be accomplished within the $550,000 budget.

Housekeeping Issues Addressed

  1. IRS tax exempt status still pending; ruling dependent upon revised application for FOLB Foundation to support children, environment and education.
  2. Ron Moerbe moved to accept By-laws; Jimmy Lukacs seconded and motion passed.
  3. Treasurer Dennis Phillips reported a balance of $1,822.
  4. Minutes were read and approved.
  5. Dues discussion:  Dennis Phillips moved to keep dues at $20/person or $30/couple.  Motion passed.
  6. Leonard announced that presently, FOLB has 81 members.

It was moved at seconded to adjourn. Motion passed and we adjourned at 7:15 pm

Respectfully submitted:

Judy Chase, Secretary