FOLB Board Meeting Minutes: November 12, 2013

December 3, 2017

Board Meeting: Cardinal Room at Lady Bird Golf Club on Tuesday, November 12, 2013
President Leonard Bentch called the meeting to order at 5:32 pm
Present: Leonard Bentch, Shelly Ross, Ann Armentrout, Anna Marie Kluber, Jerry Fischer,
Ron Moerbe, Joe Kammlah, Bruce Reeh, Mark Seitz, Bill Lindemann, Jimmy Lukacs, Alan Wooley
And Judy Chase.
Absent: Buzz Roye, Jeff Jeffers, Jerald Gold, and Ernie Loeffler.
September Minutes were approved as electronically transmitted.
Treasurer Ann Armentrout reported a General Fund Balance of $1,018.50 and a Foundation Balance
Of $2,249.47 for a total of $3,267.97.
Leonard introduced the topic for the evening, initial planning for our January General Membership Meeting. After 5 years, where does FOLB go from here? Several relevant questions were posed to the group and discussions were energetic and far-ranging. Alan operated the overhead and interjected key information when needed.
Questions considered:
Who Are We? A citizen group in support of Lady Bird Johnson Municipal Golf Course; a tax-exempt entity which can receive and hold tax-free funds; a group responsible to City Council Resolution. The group decided that, instead of “responsible”, we preferred the word “authorized” by the Council Resolution.
Mission and Values: these were parsed line by line. It was noted by Bill Lindemann that if the board doesn’t have control, then we work only in an advisory capacity. Perhaps there is a place for volunteerism. Jerry Fischer quickly pointed out that volunteers represent “risk” to the city government.
Joe Kammlah and Jerry Fischer came to similar conclusions, that there is a great need to EDUCATE both the City Council and citizens about the golf course.
What We Do: some of our current responsibilities may no longer be required… We must closely consider these.
S.W.O.T. : a process by which we were able to analyze and discuss points dispassionately in an effort to prioritize and to see where we are to “go” next. Strengths, weaknesses, opportunities and threats. Using this method, we reviewed our monthly meetings, our tax-exempt status, how FOLB provides a “home” for committees, our website, our membership in the Chamber of Commerce, the USGA Site Visits, Bag Tags past and future, and our Annual Report to City Council. Many excellent points were made and some will be honed further next meeting in preparation for January’s meeting. For example, there was widespread disappointment in the quality of the USGA report following the most recent visit. The cost ($2,400) was not reflected in the product we received; Jerry Fischer suggested that, instead of totally discarding the USGA , in the future, we request a visit tailored to OUR specific needs, and a report that addresses those needs. (no more boiler plate reports). No one was very excited about bag tags. Regarding our Annual Report to the City, perhaps we should have it printed in the newspaper.
STRATEGIC PLANNING- areas to be considered carefully in December…
Why are we here?
What is our relevance?’
Who are our customers?
What do we do well?
What do we do poorly?
What should we do?
What is our relationship with the DOG?
How do we best perform to the City Council resolution?
Is Junior Golf important to FOLB members?
What other purpose is there for fundraising?
We have 2 board directors whose terms are expiring and will need to be replaced in January. Two others have indicated a desire to step down, and Jim Drewitz has passed away. We need to identify individuals interested in serving.
Our December Board Meeting needs to focus on identifying 3 action items which we can take to our membership.
It was suggested that we move the General Membership Meeting from 7 to 5:30 this January.
Alan passed out a photo showing a possible location for the 3-hole course down by the current cart barn. He told us the “course” could be constructed for $30,00-$50,000 and would require about $5,000 in annual maintenance. We are getting dirt from the pool construction site.
NEW BUSINESS:
Jerry Fischer made a motion to fund Chamber of Commerce membership for another year. He asked if we need to for a search committee for a new president. Board feeling was that it could be done less formally.
Next meeting: December 10th
Ron Moerbe moved to adjourn the meeting. Motion was seconded and it passed.
Meeting was adjourned at 8:20 pm.
Respectfully submitted:
Judy Chase, Secretary


FOLB Board Meeting Minutes: September 9, 2014

December 8, 2014

FOLB MEETING SEPTEMBER 9 2014

Meeting called to order at 5:35. Present: Jerry Fischer, Martin Kuykendall, Bruce Rheeh, Bill and Ann Armentrout, Buzz Roye, Mark Seitz, Alan Wooley, Leonard Bentch, Ron Moerbe.

DOG reported that the 100 hole challenge has netted $1100 so far, $300 below last year. FOLB provided two students with clubs and scholarships and three full scholarships, three partials as well. This was for the golf school which was completed last month.

Alan also reported on upcoming events which will be addressed in upcoming emails on his site.

He also reported on a meeting where he will report to city council on alternative options on LBJ management.

He may need volunteers for junior golf tournament September 20,21.

Alan reported approximately 29,000 rounds played this year and a $240,000 to $250,000 loss due to 60 days loss of play because of weather.

There was much discussion concerning the report to council but it was decided the topics would include security of assets at the course, junior golf, financial fundamentals, facts and figures of losses, increasing local play, moving on with phases of master plan, recommending meetings with FOLB, Alan and city manager expanding local membership. Jerry mentioned that the report is not expected until October.

Meeting adjourned at 7:30.


Minutes, Board of Directors, July 8, 2014

August 21, 2014

FOLB MINUTES 8 JULY 2014

 

Meeting called to order at 5:35. Present Jerry Fischer, Martin Kuykendal, Mark Seitz, Bill& Ann Armentrout, Anna Marie Kluber, Joe Kammlah, Bruce Reeh, Buz Roye, Jerald Gold Ron Moerbe , Judy Chase.

The Treasurer reported a total in bank of $2416.67 $349.70 in general, $2066.97 in foundation funds.

Green committee reported on last years nematode report. Which is not self explanatory and may make more sense when we can compare it to this year. Also the committee is initiating a green repair program were members sign for a green then will repair ball marks on a regular basis. Recommended weekly.

Junior golf reported that the current program that goes at 4 pm Wednesdays at 10:30 am Saturdays will move to actual course play this Wed. and Sat. Terry Kaman represented us at the annual, national Optimist Club Tournament and placed sixth, only 3 places moved on to next level. No female golfer was sent because of scheduling conflicts.

Alan wants to admit one more student for the remainder of the program at $200 rather than the normal fee of $250 and wishes FOLB to donate that amount. Motion made,seconded and passed.

Alan said he would brief the council about the 2015 budget and he is looking at a possible shortfall this year. He feels the budget shortfall is due to decreased revenues from visitor rounds which can be traced to inclement weather which caused the course to be closed for approximately 60 days this winter. His first recommendation will be to make no changes and to continue with the council approved pro forma. If council choses not to accept this recommendation , he will offer additional proposals for changing fees which may or may not result in additional revenue. The board discussed several ideas concerning fees but was more interested in sustainability and affordability issues which were discussed in depth.

Leonard made some good points about each and he and Joe were chosen to represent FOLB at the budget meetings to express these points.

The budget briefings will be held on 14,17,28 July. Adjourned at 7:25.


April 8 2014 FOLB Board of Directors Minutes

May 15, 2014

Minutes of FOLB Meeting 4/8/2014

 

Meeting called to order by CEO Jerry Fischer at 1730 hours and a guest speaker was introduced as Ken Myers, City Manager for Fredericksburg who gave a factual presentation depicting the cities’ view point on the upcoming election concerning a proposed amendment that would prohibit transfer of city funds from Enterprise Funds without voter approval.  After this presentation the regular board meeting commenced at 1806 hours with the previous meeting’s minutes being approved by voice vote.  The Treasurer reported no change in monies from the previous balance of $3,278.67.  No reports from Junior Golf or Green committees.  DOG reported that aerification is scheduled to begin April 21, weather permitting.  PING Demo day is scheduled for April 19.  There was much discussion concerning the resurrection of the proposed Greens and Grapes event with an informal agreement to leave further planning and discussion for a later date.  Much discussion involved the upcoming Fun After Five event scheduled for April 24 at 5:30 at Lady Bird.  It had been previously agreed that FOLB would pay $250 to fund a table and arrangements have been and are being made to man that table and Mark Seitz has been appointed to submit ideas for prizes and Alan is also helping to find  junior golfers and prizes.  Alan suggested that FOLB consider combining efforts with the Chamber of Commerce in sponsoring the Greens and Grapes event.  Meeting adjourned at 1855 hours.

 

Ron Moerbe, Secretary

FOLB


FOLB Board Meeting Minutes, November 12, 2013

February 12, 2014

Board Meeting: Cardinal Room at Lady Bird Golf Club on Tuesday, November 12, 2013
President Leonard Bentch called the meeting to order at 5:32 pm
Present: Leonard Bentch, Shelly Ross, Ann Armentrout, Anna Marie Kluber, Jerry Fischer,
Ron Moerbe, Joe Kammlah, Bruce Reeh, Mark Seitz, Bill Lindemann, Jimmy Lukacs, Alan Wooley
And Judy Chase.
Absent: Buzz Roye, Jeff Jeffers, Jerald Gold, and Ernie Loeffler.
September Minutes were approved as electronically transmitted.
Treasurer Ann Armentrout reported a General Fund Balance of $1,018.50 and a Foundation Balance
Of $2,249.47 for a total of $3,267.97.
Leonard introduced the topic for the evening, initial planning for our January General Membership Meeting. After 5 years, where does FOLB go from here? Several relevant questions were posed to the group and discussions were energetic and far-ranging. Alan operated the overhead and interjected key information when needed.
Questions considered:
Who Are We? A citizen group in support of Lady Bird Johnson Municipal Golf Course; a tax-exempt entity which can receive and hold tax-free funds; a group responsible to City Council Resolution. The group decided that, instead of “responsible”, we preferred the word “authorized” by the Council Resolution.
Mission and Values: these were parsed line by line. It was noted by Bill Lindemann that if the board doesn’t have control, then we work only in an advisory capacity. Perhaps there is a place for volunteerism. Jerry Fischer quickly pointed out that volunteers represent “risk” to the city government.
Joe Kammlah and Jerry Fischer came to similar conclusions, that there is a great need to EDUCATE both the City Council and citizens about the golf course.
What We Do: some of our current responsibilities may no longer be required… We must closely consider these.
S.W.O.T. : a process by which we were able to analyze and discuss points dispassionately in an effort to prioritize and to see where we are to “go” next. Strengths, weaknesses, opportunities and threats. Using this method, we reviewed our monthly meetings, our tax-exempt status, how FOLB provides a “home” for committees, our website, our membership in the Chamber of Commerce, the USGA Site Visits, Bag Tags past and future, and our Annual Report to City Council. Many excellent points were made and some will be honed further next meeting in preparation for January’s meeting. For example, there was widespread disappointment in the quality of the USGA report following the most recent visit. The cost ($2,400) was not reflected in the product we received; Jerry Fischer suggested that, instead of totally discarding the USGA , in the future, we request a visit tailored to OUR specific needs, and a report that addresses those needs. (no more boiler plate reports). No one was very excited about bag tags. Regarding our Annual Report to the City, perhaps we should have it printed in the newspaper.
STRATEGIC PLANNING- areas to be considered carefully in December…
Why are we here?
What is our relevance?’
Who are our customers?
What do we do well?
What do we do poorly?
What should we do?
What is our relationship with the DOG?
How do we best perform to the City Council resolution?
Is Junior Golf important to FOLB members?
What other purpose is there for fundraising?
We have 2 board directors whose terms are expiring and will need to be replaced in January. Two others have indicated a desire to step down, and Jim Drewitz has passed away. We need to identify individuals interested in serving.
Our December Board Meeting needs to focus on identifying 3 action items which we can take to our membership.
It was suggested that we move the General Membership Meeting from 7 to 5:30 this January.
Alan passed out a photo showing a possible location for the 3-hole course down by the current cart barn. He told us the “course” could be constructed for $30,00-$50,000 and would require about $5,000 in annual maintenance. We are getting dirt from the pool construction site.
NEW BUSINESS:
Jerry Fischer made a motion to fund Chamber of Commerce membership for another year. He asked if we need to for a search committee for a new president. Board feeling was that it could be done less formally.
Next meeting: December 10th
Ron Moerbe moved to adjourn the meeting. Motion was seconded and it passed.
Meeting was adjourned at 8:20 pm.
Respectfully submitted:
Judy Chase, Secretary


FOLB Board Meeting Minutes September 11, 2013

February 12, 2014

Board Meeting:  Cardinal Room at Lady Bird Golf Club on Tuesday, September 10, 2013 at 5:30pm

President Leonard Bentch called the meeting to order at 5:40 pm with 10 members present.

Present:  Leonard Bentch, Ron Moerbe, Bruce Reeh, Shelly Ross, Alan Wooley, Anna Marie Kluber,

Ann Armentrout,  Buzz Roye, Jimmy Lukacs and Judy Chase.

Absent:  Jeff Jeffers, Jerald Gold, Mark Seitz, Al Bickle, Jim Drewitz, Joe Kammlah, Bill Lindemann , Jerry Fischer and Ernie Loeffler.

July Minutes were approved as sent electronically.  Shelly made the motion, Buzz seconded it.  (no August meeting)

Treasurer Ann Armentrout reported a General Fund balance of $1,018.50 and a Foundation balance of $1,771.87 for a bank total of $2,790.37.

Leonard brought up our affiliation with the Chamber of Commerce and Alan interjected the fact that Lady Bird will be hosting the Chamber’s Fun After Five event either next April or May (2014).  This will be great exposure for the course!

COMMITTEE REPORTS:

Junior Golf– Buzz Roye reported  that through May, 2013, over 300 students had participated in our Junior Golf Clinics.  Tuesday evening clinics  will begin again, September through November.

Providence Hall, a new private school in town, will add lessons/clinics to their curriculum; these will involve 13 students and will take place here and at Boot Ranch.

2 Summer Golf Camps were offered in June; 22 youth participated.

Handicap Committee– Jimmy Lukacs reported minimal activity this month.  Alan invited Jimmy and/or his  committee’s representative to come participate in tournament handicapping on a regular basis.

It was decided that a plan needs to be developed defining the way in which this committee might be utilized to “oversee” all tournaments.   Alan hopes to see  the committee review the 2014 calendar and tournament format for each golf group.

Green Committee – Ron Moerbe reported no leaks in the sprinkler system; puddles are a result of run-off.  An experiment will be taking place on #7 in order to speed up play; wave the following group up .

USGA will be returning soon for the post-renovation visit and written report.  A planned over-seeding of the greens and tees will take place; it would be too costly to also include the fairways.

D.O.G. Report – Alan Wooley  described a pair of successful summer youth golf clinics involving 22 youngsters. The first of the youth clinics held alternately here at Lady Bird and at Boot Ranch will begin September 24th at Boot Ranch at 4:30.  Lady Bird and Boot Ranch have begun weekly classes with Providence Hall School.  The third annual 100 Marathon was very successful, raising $17,217 between Boot Ranch and Lady Bird.  30% of that money, $5,165, will come back to FBG!  Alan raised $1,692 which means that the FOL B Foundation will receive a check for $507!  Thank you, Alan!

Personnel added:  Fred Fogarty will be our first Player’s Assistant on the course.  Edwin Dickens, PGA Professional, has been added as a part time shop assistant and to support all PGA/USGA Play Golf Programs.  Welcome to both!

Budget:  Currently we are on pace to finish $290K ahead of prior year revenue and $142K ahead of the proforma for FY2013 and we’re going to finish ahead of budget!  We are over budget in the expense department; however, it takes money to make money, so….  All is looking very good!

City Council will discuss price increases for the 2014 calendar year.  Nothing dramatic is expected!

Council next meets Monday, September 16th at 7 pm at the Law Enforcement Center.

The Course’s business plan is trending in the proper direction.

A vision for the golf department needs to be developed.

Marketing will increase from year to year.

OLD BUSINESS:

Annual Report –turned in to city fathers in August; to date, no responses.

General Membership Meeting – Tentatively planned for a Tuesday evening in January, 2014

We need to decide what our focus will be… what will FOLB’s role be into the future?

New Bag Tags will lack individual’s name but will read, instead, “member  of FOLB”.  Cost will be $5 and that will cover FOLB Membership.

Wish List: $175 sprinkler head.

In anticipation of Phase 2, Clinton Bailey, Director of Public Works, toured the course with Alan.  They were considering where to locate the new bridge, maintenance facility, the new wash racks…

Phase 2  will provide also for the bulldozing the “piles” behind the #6 tee boxes.

Please encourage members to attend the City Council Meeting on Monday evening.

Having no further business to consider, Buzz moved to adjourn and Anna Marie seconded the motion.  Motion passed and we were adjourned at 6:51 pm.

Respectfully submitted:

Judy Chase, Secretary


FOLB Board Minutes: July 9, 2013

September 13, 2013

FRIENDS OF Lady Bird Johnson Municipal golf club, inc.

Board Meeting:  Cardinal Room at Lady Bird Golf Club on Tuesday, July 9, 2913, at 5:30 p.m.

Present:  Leonard Bentch, Anna Marie Kluber, Ann Armentrout, Ron Moerbe, Shelly Ross, Mark Seitz, Joe Kammlah, Bill Lindemann, Jerry Fischer, Alan Wooley and Judy Chase.

Absent:  Jim Drewitz, Jerald Gold, Ernie Loeffler, Al Bickle, Bruce Reeh, Buzz Roye and Jimmy Lukacs.

President Leonard Bentch called the meeting to order at 5:32.

Mark Seitz moved to accept the June minutes as electronically transmitted; Shelly Ross seconded the motion. Motion passed.

Treasurer Ann Armentrout reported no transactions this month.  General  Fund  –  $1,056.00 and

Foundation – $2,725.37 for a total balance of $3,781.37 We have 63 paid members to date.

Committee Reports:

Junior Golf:  Buzz Roye was absent.  Alan Wooley reported that a dozen youngsters attended the first session of Golf Camp.  The second session

Begins on July 17th and will meet Wednesday and Friday mornings for 2 consecutive weeks as opposed to 4 consecutive days.

Green Committee:  Ron Moerbe updated the board on green area operations:…

Hole # 16 has a new French drain to eliminate the puddle between the tree and green

Work continues behind green # 9 to improve appearance and safety of access to club house.

Superintendent has completed scoring of cart path on hole # 6.  No further mitigation of the slope is felt necessary

Handicap Committee:  Jimmy Lukacs was absent – no report

D.O.G. Report:  Alan Wooley reported that he has begun the budget process with the city. The course has finished the year ahead of budget

Overs-seeding:  The benefit would be to protect the turf during the winter and to add the ascetic appeal of green turf for winter visitors.   Over-seeding greens is currently in the budget.  Over-seeding the entire golf course would require an additional $80-90,000 to cover cost of seed and unbudgeted maintenance (mowing:  labor, machine, fuel)

Marketing Budget – Ernie Loeffler obtained HOT funds ($45,000)last year and has asked or $60,000 in the 2014 budget; the additional monies would be directed to website development.  Lady Bird piggybacks on the CVB marketing agency.

Operations: The course is $240,000 ahead of the 2011 gross revenues (last full year of operations)

Retention ponds:  Monthly maintenance is built into the current budget.  There was an over bloom of blue algae resulting in foul odor which was corrected by spraying an algicide.  Addition of an aerator is in the 2014 budget which should also mitigate the problem. Summer Marathon Golf Fund Raiser:  August 19th will be the date set for Alan and Emil’s 100 Holes of Golf fundraiser .  As in the past, profits will continue to support our junior golf program.  The event will be held at Lady Bird.

Old Business: 

Annual Report to Council

Wide-ranging discussion followed as the board tweaked the amended draft.  Ron Moerbe moved to accept the draft as modified and the motion passed.

WHAT LIES AHEAD FOR F.O.L.B.?

Part of our mission deals with junior golf here in Fredericksburg, so fundraising should take on a prominent role in the future.  In addition to Alan and Emil’s efforts in August, the Greens and Grapes weekend still holds great interest as a source of revenue for junior golf. As the junior golf program evolves, there might well be the need for a Director of Instruction, a paid position.  It was suggested that we get details on the cost of building a 3-hole practice area down on the range.  Strategic planning needs to be a large part of our next annual meeting in January.

Membership Drive for next year:  Continue the bag tag program, but make it generic (no name), thereby simplifying and reducing costs involved.   Alan suggested that we go the the three golf groups and ask each to raise dues to cover the cost of the tags.

There being no further business, Ron Moerbe moved to adjourn and Jerry Fischer seconded the motion; motion passed and we adjourned at 6:50 pm.

Respectfully submitted:

Judy Chase, Secretary